| FEATURES
Version Selection
AUTO LIBRARIAN™ SE Library Server Version ships
with 5 versions onboard to choose from: School, Corporate, Public,
Audio-Visual, and Correctional Institution Versions. Simply click
the menu option for the version most suitable for your library. The
AUTO LIBRARIAN™ SE Library Server Version also is the server for
the Remote Card Catalog “client” stations which can be networked
to it.
File Folder Tab Format for Quick Access
File folder tab format with 5 main file folders: Borrowers,
Books, Circulation, Reports, Utilities, and Help provide access to
each set of options easily. The entire Borrower and Book database
are located on their file folders in grid format with a Navigator
for instant access to those databases. Circulation Reports and
Utilities folders have buttons to access the various options and
functions on those folders as well as live circulation and record
statistics.
Easy Access and Searching of Book and Borrower Databases
AUTO LIBRARIAN™ SE has Book and Borrower databases in all
versions except Audio-Visual which has an Item database in place of
the Book database. For descriptive purposes on this fact sheet the
word Book will be used throughout. Features include: AUTO LIBRARIAN™
SE’s Borrower database, indexed on a unique borrower number,
(hereinafter referred to as borronum ), and last name. Borrower
record includes email address hyperlink to Internet Explorer for
quick email messages to borrowers. Fast screen entry of borrower's
city, state and zip code and Homeroom Teacher and Number (School
version) based on predefined editors in the Information Editor.
Grid listing, on Borrower file folder, and button access of Form
View of Borrower Database with a Navigator for fast maneuvering
within the database. Easy searching of Borrower database with Search
window for entry of partial search information.
Grid list scrolls to display closest matches as search
information is typed. From the Form View all information about the
Borrower can be viewed: Borrower History, (a listing of what books
the borrower has checked in), Fines, Reserves and Check Outs. Fines
can be reconciled, History and Check Outs can be printed and
Reserves can be viewed all with the click of a mouse button.
A Book database, indexed on a unique book number (hereinafter
referred to as booknum), title, author, call number and subject
which also can serve as an online card catalog. Book database
includes the following fields: Booknum, Title, Author, Callnum,
Publisher, 4 subject fields, ISBN, LCCN, Cost, Pages, Copyright,
Illustrator, Media Type, Location, Due Date Type and one additional
User-Defined field. Book information can be added easily by
searching, downloading and adding the MARC record by ISBN# with the
Search MARC/Add MARC record button. (See MARC Record Compatibility
for more information regarding importing groups of MARC records).
Subject field data can be selected from over 5500 predefined
categories in Subjects Editor. Subjects can be added to and deleted
from listing. Subject headings are unlimited. Global subject update
feature will change subject headings in Book database.
Grid listing on the Books file folder and button access Form View
of Book Database with a Navigator for fast maneuvering within the
database. Easy searching of Book database with Search window for
entry of partial search information. Books can be sorted by Title,
Author, Subject, Booknum or Callnum. Grid list scrolls to display
closest matches as search information is typed. From the Form View
all information about the book can be accessed. Book status: Checked
Out(and to whom), Checked In, or Missing; Book History (a listing of
borrowers who have checked in the Book), Reserves (what borrowers
have reserved the book in order of date and time). An Amazon.com
button to access book reviews, excerpts from the work and more works
by the author adds another dimension to book searching (ISBN# and
Internet connection required). Books can be edited, deleted and
captured (copied for entry as a new book record - used for
encyclopedias, etc) from the Form View all with the click of a mouse
button. Articles "a", "an", and "the"
are automatically placed at the end of titles.
Keyword searches can be performed on the Title, Title and Author,
or All Fields: Title, Author, Subject, Publisher and Summary fields.
Searches can be widened and narrowed using and, or and not search
criteria. Results of search can be viewed and/or printed.
Unlimited Reporting Capability
Shazam Report Wizard, an easy to use report maker, included with
AUTO LIBRARIAN™ SE, allows for quick, easy, and virtually
unlimited reporting capability!
We’ve included three levels of Borrower reporting capability:
Prebuilt Borrower Reports including: Borrowers sorted by Last
Name, Borronum, Expiration Date, Homeroom Teacher (School Version),
Department (Corporate), Dorm (Correctional Institution), Last Name
with email address. Prebuilt Borrower Reports with Filters includes
all of the reports above and allows for Boolean searches of the
Borrower database, and Custom Borrower Report Wizard allows
virtually any report to be created from the Borrower database.
Reports can be viewed and/or printed. Rotary Cards and borrower
address labels sorted by last name or zip code can be printed from
the Prebuilt Reports Wizard.
Three levels of Book reporting capability are included: Prebuilt
Book Reports including Books sorted by Title, Booknum, Subject,
Author and Callnum, with Booknum, with Summary, Bibliography. Gate
keeping reports-frequency checked out, checkouts by date, call
number with count and cost. Prebuilt Book Reports with Filters
includes all of the above reports and allows Boolean searching of
the Book database. Custom Report Wizard allows virtually any report
to be created from the Book Database.
You want to create your own reports? No problem! A Custom Report
Wizard allows you to choose any of the databases within AUTO
LIBRARIAN™ SE, define the search, layout the report and preview it
and print it in minutes. Extensive onboard help is available.
Fast and Efficient Circulation Management
Book check out with check out limits and fines warning, reserve
warning and preselected user-defined due dates. Booknum and borronum
can be searched and automatically inserted from the check out
selection. Info button will bring up the Form View for Book and
Borrower at checkout for easy fines reconciliation on previous check
outs, viewing of books checked out, and borrower or book history.
Optional checkout receipt lists borronum, name, title, and due
date. Book check in with manual or automatic fine calculation. The
fines editor can be accessed from this selection for easy fines
reconciliation.
Information editor sets predefined cities, zip codes, single or
multiple fine rates for various expiration dates (School version
only), reserve limit, hold time and check out book limit and various
levels of password protection can be selected. Special Edition
feature setup for setting fixed due date intervals, skip fine dates,
emedia center pin#, location and media type book database field
editors and user defined field name for the book record.
Book reserve which holds a book for a preselected time, produces
a letter and releases the book after the hold time period. Each book
can be reserved an unlimited amount of times.
Tracks and reports call numbers used in circulation. 13
predefined Dewey Decimal categories and 26 user-defined categories,
one for each letter of the alphabet.
Overdue and Fines Reports
The following overdue and fines reports are produced by AUTO
LIBRARIAN™ SE: Overdue books, sorted by borrower last name or
homeroom teacher (School Ver.), Department (Corporate Ver.), Dorm
(Correctional Institution Ver.), and due date indicating which have
had notices sent; 1st and 2nd overdue notices are sorted by the same
fields above. Final notice letter suitable for mailing in a window
envelope; Books checked out sorted by last name or fields above;
List of borrowers with fines sorted by last name indicating fines
notices sent; Fines notices sorted by fields above; Reserves list
indicating book in date and limit date; Reserves notice to borrower
when item is checked in. All reports are printed on plain paper -
(NO SPECIAL FORMS ARE NEEDED). Messages on notices can be edited to
customize for your library.
MARC Record Compatibility
The MARC/AL INTERFACE UTILITY VER. 4.0(purchased separately) will
import the MARC records included with the purchase of books from
major book vendors into AUTO LIBRARIAN™ SE. This eliminates the
need to input newly purchased books manually. This utility also
enables users who have a union disk or MARC records from another
source including MARCExplorer or MARC LOC to upload their books into
AUTO LIBRARIAN™ SE using the MARC record. This is an import
feature only - the utility does not export AUTO LIBRARIAN book
records into the MARC format. MARCExplorer is used for searching and
downloading multiple records (up to 20 at a session) by ISBN#, MARC
LOC for downloading records by Title, Author or Subject from the
Library of Congress website. MARC/AL is used to import these records
into AUTO LIBRARIAN™ SE. See MARC Trio for a discount on all three
MARC utilities.
Easy Integration with Internet Features
New book data and circulation status can be synchronized to the
Auto Librarian.net Internet Catalog from the AUTO LIBRARIAN™ SE
desktop. Keep patron searches up to date with current book and
circulation information via the Internet Catalog. Patrons can search
from any Internet computer. Internet Catalog service requires
separate purchase.
More features from Auto Librarian.net are brought to the AUTO
LIBRARIAN™ SE Windows desktop! Search the Internet Catalog via the
Auto Librarian.net eMedia Center, edit the eMedia Center Info and
Events Calendar, view On This Day facts and LOC Today In History as
well as Auto Librarian News or easily send a tech support request
via email to MC˛ SYSTEMS (Internet connection required).
Remote Inventory
Inventory system whereby a book's bar code is scanned with a
portable handheld bar code reader. Data from the portable unit is
then dumped back into the computer with AUTO LIBRARIAN™ SE. A
printed list of missing books is produced. Inventory discrepancies
can be reconciled individually. Books are tagged with a MISSING
label when searched from the Book database. After inventory process
is completed a list of missing books can be printed at any time. See
our price sheet for current barcode pricing.
Onboard Help/Getting Started Manual
Context sensitive help is available anywhere within the program.
The F1 key will bring up help at any screen. Getting started manual
gives step-by-step instructions for installation, first time start
up, and book and borrower database building.
Password Protection
Password protection can be activated and deactivated for 1 or
more different functions such as: editing forms, check in, check
out, reporting, and many others. Passwords are saved in an encrypted
format on the hard drive, cannot be seen when typed, and remains
until edited.
Bar Codes, Spine and Pocket Labels, Card Catalog Cards
Barcode Label 39 program allows for printing of Code 39 barcodes
on the AVERY 5160 form for laser printers (Highsmith#36594). Barcode
program prints a bar code label with a title up to 20 characters and
numbers up to 12 digits with readable numbers for use with or
without a bar code reader. Bar code labels can be printed for
borrowers and books.
Spine labels are printed on 1” x 1-1/2” laser labels 49 to a
sheet. The callnumber field is printed on the label. After each
period inserted into a callnumber the label will print a new line.
Spine labels are available from Highsmith, Inc. (#26440W). Pocket
Labels print on Avery 5160 labels for laser printers and include
callnumber, author and title (Highsmith#36594).
Non-standard Author, Title and Subject card catalog cards are
printed on (Highsmith #44420) on laser printers. (3 to a sheet)
Automatic Data Backup & Maintenance
AUTO LIBRARIAN™ SE has incorporated automated data backup and
maintenance. Data maintenance utilities are run on the database
automatically every 5 days at startup and the database backup is
created and saved upon closing to a user-designated drive
location-either local or networked drive. AUTO LIBRARIAN™ SE takes
the hassle out of library automation.
System Requirements
(mirror those of Windows 2003/XP/2000/NT/Me/98)
Recommended:
COMPUTER: Pentium processor with 32 MB RAM (minimum).
MONITOR: Resolution: 800 x 600
DRIVES: 100 MB or larger hard drive space available
SYSTEM: Windows Me/98//2000/NT (4.0 requires Service Pack
6a)/XP/2003
OPTIONAL: TriCoder tm portable bar code reader or WDP
non-portable bar code reader. The portable bar code reader serves
both as a non-portable reader for circulation and as a portable
reader for inventory. The LI-50WDP triggered gun reader is used at
the desk for circulation only. No special hardware is needed to
connect to the computer - it interfaces through either the USB port
or 5/6 pin keyboard plug via a Y- cable.
FREE PREVIEW AUTO LIBRARIAN™ SE
AUTO LIBRARIAN™ SE DEMO Free video demo-see first hand all of
the features, functionality and convenience AUTO LIBRARIAN™ SE has
to offer at a price that is hard to beat.
NEED EVEN MORE REASONS TO CHOOSE AUTO
LIBRARIAN™ SE?
Unlimited Technical Support - Technical
support is available at no additional cost via email or non-toll
free number.
Affordable
Pricing
- See Pricing for current prices.
 | AUTO LIBRARIAN SE is priced well within even the tightest
library budget. There are no hidden costs or annual service
agreements. Spend your library dollars on library materials not
the software that manages them. |
| Internet Catalog Service: Patrons can search book data
from any computer with an Internet connection. |
| Import Data: Existing book/borrower data can be imported
with a utility (purchased separately-email for details). |
| Convert Legacy Data: Existing AUTO LIBRARIAN VER. 4.0 and
V.3 (School, Corporate, Public, and Audio-Visual Version) can
upgrade to AUTO LIBRARIAN SE. All data will convert. AUTO
LIBRARIAN VER. 2.0 and 2.5 users must upgrade to 3.0 before AUTO
LIBRARIAN™ SE for data conversion to take place. |
AUTO LIBRARIAN REMOTE CARD CATALOG is a networked remote book
station for patrons to search and print lists from the Book
database.
Companion products:
Auto Librarian™
SE REMOTE CARD CATALOG is a networked remote book station for patrons to search and
print lists from the Book database, place checked out books on
reserve, and check their borrower record.
Auto
Librarian™ SE Remote Circulation is a networked
remote circulation station which includes all of the circulation
functions.
Import
Book/Borrower SE is a utility that will import existing book
and/or borrower databases (exported in dBase format).
Remote
Data Entry Ver. 4.0 is a utility which allows Auto
Librarian™
SE and V.4 book data entry from a remote computer.
MARC/AL
Interface Utility Ver. 4.0 is a utility which imports MARC
records into Auto Librarian™ SE and V.4.
MARC LOC
™ Utility is
a software utility that simplifies the downloading and transfer of
Library of Congress MARC records that have been searched on the
Library of Congress website.
Bar Code
Units are
utilized in Auto Librarian for circulation and inventory.
To order call, write or email
MC˛
SYSTEMS
Address:
115 Oregon Lane,
Boca Raton, FL 33487-1523
Phone (sales):
(800)330-8026
Phone (technical support): (561)997-2509
Fax/local phone:
(561)997-8026
Email: sales
information - sales@autolib.com
technical support - techsupport@autolib.com
Website: www.autolib.com
AUTO LIBRARIAN is a
trademark of MC˛ SYSTEMS. Windows
2003/XP/2000/NT/Me/98 are
trademarks of Microsoft Corp. TriCoder is a trademark of WORTH DATA
SOLUTIONS. Other brand and product names are trademarks or
registered trademarks of their respective holders.
|
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Library
Server Special Edition
